Executive Assistant – NAB International Office
The NAB International Office is seeking an executive assistant; this administrative position assists the day-to-day functioning of the NAB executive director.
Requirements and Qualifications
Requirements
- Agreement with the NAB Statement of Beliefs, Marriage Statement, Sexual Misconduct Statement, and Ethics Statement.
- A vibrant walk of faith in and with Jesus Christ.
- Commitment to confidentiality.
- Self-directed and detail orientated.
- Comfortable working virtually and facilitating others in working virtually.
- Membership in an NAB church.
- NAB church lead pastor recommendation.
Responsibilities
Executive Director (ED)
- Assisting the ED where needed, in various administrative tasks and projects.
- Resourcing the Executive Team (ET) in their meetings, including minutes and maintaining documents.
- Organizing and booking ET in-persons (three times a year); no attendance will be required.
- Booking flights, hotels for the ED.
- Complete expense payment requests of ED.
- Research as required/requested by ED.
- Communications as required/requested by ED.
Regional Ministers (RMs)
- Resourcing the RMs in monthly ED web calls, including minutes and emails.
- Organizing and booking RM/ET retreats (twice a year). Attendance might be required/compensated.
- Organize communication on Association/Region meeting schedules. Securing dates for RMs.
- Organizing the ET ministry calendar.
- Prepare ordination certificates as needed.
International Office (IO)
- Creating the IO prayer calendar.
- Organizing the annual NAB staff get together.
- Plan and lead Christmas celebration with staff (online).
- Assisting in chaplains (military and domestic) credentialing.
- Keep the credentialing database of all NAB ordained pastors, including necessary documentation.
- Send virtual birthday cards to all staff, RMs, Governing Board (GB), and missionaries. Send NAB anniversary gift cards.
- Send condolence flowers/cards to IO staff.
Governing Board (GB)
- Host GB meetings. Submit GB receipts. Coordinate online GB meetings.
- Plan accommodation and meal arrangements and local transportation for in-person meetings.
- Attendance required/compensated.
- Resourcing the GB. This includes, emails, minutes, sending documents two weeks prior to the meeting.
- Maintain documents and policy governance manual updates.
Triennial
- Under ED direction, develop plans for the next Triennial Conference 24–30 months prior.
- Assist in developing a local arrangements committee/chair as needed.
- Contact potential speakers, with communication of expectations, contracts, and due dates.
- Communicate delegate information to churches of the NAB Conference within appropriate timelines.
- Work with ED and GB Moderator to develop materials for Business Session.
- Take minutes at the Triennial Business Session.
- Attend Triennial events as required.
- Fill out expense reports for reimbursements of appropriate Triennial expenses.
Special Notes
The hours are part time (20–30 hours a week), dependent on what is needed by the ED or the executive assistant.
This position is accountability to the executive director of the NAB.
Compensation and Pay
- Based on experience.
- Computer will be provided.
- High-speed internet allowance provided.
